In business, we should always make decisions based on objective evidence, rather than emotion or fear. This has never been more relevant and challenging than now, as we face a global pandemic. Regardless of the times or climate, decisions should always remain educated and deliberate. One of the decisions facing businesses now is whether (and how) companies should implement a temporary (or maybe permanent) remote work policy in light of the COVID-19 pandemic.
COVID-19 will inevitably change how we will do business in the near future; for some, the change will be temporary and, for others, the change will be more permanent. The point is business will change and working remotely will play a bigger role in how business is conducted from this point moving forward.
That all said, after the decision is made to move forward with establishing a remote work policy, then a plan needs to be developed. This plan should include the necessary infrastructure for the remote work plan to, in fact, work. To properly plan, businesses must (1) identify the roles critical to carrying out the essential business operations and (2) honestly assess its own technological capabilities. Determining what support is in place and what support is needed, and then assessing the security and privacy protocols related to that support is an important part of the process.
So, how do you prepare for and plan a remote work scenario and related policy? Below are five initial steps designed to provide guidance to business owners for creating a functional, remote work plan and digitizing work processes.
- Determine Equipment Inventory Needs
- Select a Primary Video Communication Platform (Zoom, Skype, etc.) To Stay Engaged and Connected
- Schedule Standing Virtual Meetings (Team and Individual) To Encourage Distant Social Interaction
- Maintain Organization Through Assignment and Progress Documentation
- Create a System to Track Overall Productivity
If you’re looking for help thinking through the remote work process, then this is a good start…BUT this is only a start. Each step has its own subparts that are critical to the development of a complete and thorough remote work policy.